Data Protection and Privacy Policy

We are committed to:

• Ensuring that we comply with the eight data protection principles, as listed below.
• Meeting our legal obligations as laid down by the Data Protection Act 2018.
• Ensuring that data is collected and used fairly and lawfully. • Processing personal data only in order to meet our operational needs or fulfil legal requirements.
• Taking steps to ensure that personal data is up to date and accurate.
• Establishing appropriate retention periods for personal data.
• Ensuring that data subjects' rights can be appropriately exercised.
• Providing adequate security measures to protect personal data.
• Ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues.
• Ensuring that all staff are made aware of good practice in data protection.
• Providing adequate training for all staff responsible for personal data.
• Ensuring that everyone handling personal data knows where to find further guidance.
• Ensuring that queries about data protection, internal and external to the organisation, is dealt with effectively and promptly.
• Regularly reviewing data protection procedures and guidelines within the organisation.

Data Protection Principles

1. Personal data shall be processed fairly and lawfully.
2. Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
4. Personal data shall be accurate and, where necessary, kept up to date.
5. Personal data processed for any purpose of purposes shall not be kept for longer that is necessary for that purpose or purposes.
6. Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 2018.
7. Appropriate technical and organisational measure shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to personal data.
8. Personal data shall not be transferred to a country or territory outside the European Economic area unless that country ensures an adequate level of protection for the processing of personal data.

All members of staff are to be made fully aware of this policy and of their duties and responsibilities under the Act. All contractors who are users of personal information supplied by us will be required to confirm that they will abide by the requirements of the Act with regard to information supplied by us. The Managing Director shall review this policy annually or following significant changes.